Simple and effective way to manage your tasks and projects
Short History of Kanban
A Quick Look at About Kanban Board Basics
Who can use the Kanban Method?
What is Kanban?
How Does Kanban Board Work? – The Simple Concept
Benefits of Using a Free Kanban Tool Board Are
Essential Features of Kanban Board
Kanban method provides an efficient and simple way to manage your tasks and projects. It allowsusers to fully visualize the status of your processes through a board with dynamic columns that make all tasks and processes steps clear. Everyone can see what needs to be done, who does what and what has already been done.
The Kanban Method is a process to gradually improving whatever you do – whether it is software development, IT/ Ops, Staffing, HR department, Marketing, Sales, Procurement etc. In reality, almost any business function can benefit from applying the principles of the Kanban Methodology
A kanban board is an agile project management tool designed to help visualize work, limiting work-in-progress, and maximizing effectiveness (or flow). Kanban boards use cards, columns, and continuous improvement to help technology and service teams commit to the right amount of work, and get it done!
Kanban has three basic elements: Board, list and card.
A board that encapsulating a project or workflow; a traditional project management tool calls this a "project" or "workspace"
A list includes a collection of associated cards—typically those in the same stage of a process—in a titled column on a kanban board; a traditional project management tool calls this a "to-do list" or "task list".
Cards related to your board and list, such as a task to be done or a product to be made, and lives in a list on a board; a traditional project management tool calls this a "to-do" or "task".
Kanban is a non-disruptive evolutionary change management system. This implies that the existing process is improved in small steps. By implementing many minor modifications (rather than a big), the risk to the overall system is reduced. Kanban's evolutionary approach leads to low or no resistance in the team and the stakeholders involved.
There are three columns in a classic Kanban board model, as shown in the image.
The column "To Do" contains all your cards that are next up. Typically, a ready column is placed at the start of the board.
Column(s) Doing (or ' In Progress ') contains all cards that you are currently working on. You can have multiple Doing columns for each phase of your workflow, as shown above.
Done column(s) includes all the cards you've worked on. Depending on the workflow definition, you can have one or more Done columns to collect cards that have completed a specific part of the workflow. You will also typically have a final Done column that could be highlighted uniquely, to indicate that all work on the cards in that column has been completed Simple example, In a board, your development team tracks launch progress by moving cards from list to list—To Do, Doing and Done.
Kanban utilizes Lean's concepts to drive down the production costs by reducing waste and improving production flow. These benefits are:
Better inventory management
Elimination of overproduction
A more focused team
Lean's primary objective is to create more value with fewer resources and without compromising productivity, objectives that Kanban overcomes. Kanban focuses on working together, with everyone striving toward continuous improvement (or Kaizen, another term of Lean).
Keeping track of productivity, quality and flow is important to any manager that value numbers and wants to analyze metrics. With Kanban, production is driven by demand (that can increase or decrease according to predictable or sporadic events). Even if the variation in your demand seems predictable, it most likely isn’t. A Kanban Board offers a real overview of what’s going on and what’s important at the moment.
Kanban puts control of operations in the hands of the operators, which is fantastic as they are in the best position for overseeing production. They have a pulse on the real-time flow of the work and knowledge about daily operations
Shifting accountability for monitoring the daily runs frees managers up to focus on long-term planning needs. Empowerment generates commitment and enthusiasm, lowers absenteeism, improves mutual respect among employees and enhances productivity. Everybody wins!
Create custom Kanban boards using named columns to illustrate each stage of your workflow process. Story cards – representing individual work items – can be pulled from your prioritized queue and moved through the workflow via drag-and-drop. Designate swim lanes with the “Class of Service” attribute or use the “group by” choice to create swim lanes by priority, status, functional area, initiative, epic, or any custom field
Kanban states that big tasks and objectives should always be divided into smaller tasks that can be achieved. By doing so, it encourages an environment focused on quality improvement. Working with fewer things at a time makes it simpler to pinpoint quality control issues directly at their source.
By eliminating excess inventory, Kanban unmasks quality issues that otherwise could stay undetected for long periods of time. The system shifts the focus of workers to teamwork and improving quality through empowerment and self-discipline.
Since you are able to monitor your performance with Analytics, It was never easier to see what are the common mistakes you make, and when you're making the least progress, what can be perfected. All in all, this increases productivity and gives you more time off!
The excellent features of Kanban Tool, such as due date and priorities, will make keeping dates and obligations a child's play.
Monitor and measure the average time to complete a work item using Cycle Time reporting capabilities. Group your Cycle Time reports by Class of Service, priorities, work item type or custom fields. The ability to track cycle time metrics provides visibility into past performance to help you increase the predictability of your delivery and drive continuous process improvement.
When you’re away from desktop you can continue to work on your Kanban board using your laptop, tablet or phone.
In a typical project management tools, you’d list of tasks, add comments or notes with more info, and check tasks off as they are completed. Things work a bit different in a kanban board.
Here are the most common features you will find in kanban board:
In kanban board, we can change the placement of a card at any time—moving it from list to list or within a list (up or down). Also we can copy or move cards from one board to another.
With all this movement, you will sometimes need to look back at the path the card took. To do this, locate the card's activity stream, likely on the card "back" which you will find by clicking on the card.
In kanban board, let we invite team members, clients, and others to collaborate on a project. Each board has its own settings, including the ability to invite members. When we add people to a board, they will be able to add cards, edit cards, move cards, leave comments or notes on cards, and add checklist and etc. They will also see the activities related to the board, so they can keep up with the project even if they are not a direct part of it.
Kanban board include a description field on each card where we can add notes or comments and attach related files.There's also usually an area to hold discussions with your team. And if you write a description or leave a note, you can mention other members by @-mentioning their username
Each card can have one or more checklists or task lists. For example, a card on your "Newsletter Campaign for Techno" kanban board might be titled "Preparing Campaign" and contain the following checklist:
Preparing cover letter content
Preparing relevant images
Create draft campaign
Also card show a completed checklist percentage that goes up as you check off tasks, making it easy to see where you are in a process
Labels also called as tags. It depends on your board, add another level of organization to cards in a kanban list or board. If a card has a specific state that isn't covered by its position in a list, a label can be handy.
Labels or tags aren't applied across all of your boards. Instead, they're specific to each board. You can customize each board's label names and colors so they fit that board's workflow perfectly.
Tasks without due dates often don't get it done. So don't forget to set deadlines for your kanban cards. Just click the due date button and select the date when the task should be finished.
Then, your kanban tool will remind the assignee when a task is coming up or overdue.
As explained here, WIP limits are essential to successfully implementing Kanban. Initially, it may not be easy to decide what your WIP limits should be. In fact, You may actually begin with no WIP limits.
But once you have sufficient data, you can define WIP limits for each stage of the workflow (each column of your Kanban board). Typically, most of the teams start with a WIP Limit of 1 to 1.5 times the number of people working in a specific stage.
In addition to defining the WIP limits, you need to also define how you will enforce the WIP limits. You may choose to either not exceed WIP limits or if you prefer, For special circumstances, you enable them to be exceeded, but perhaps capture the reason for why you are choosing to do so.