A Case Study on Using Restyaboard to Manage Hiring for Different Customers By Recruitment Company
The recruitment process has been changing during the last years, just as the internet helped change most of the information related processes in companies; the possibilities for recruitment have improved to a higher and faster standard.
Among the limits that will usually affect the recruitment process, there are, the budget, politics, and strategies of the company, and the lack of systems that automatize the management of the candidates.
By having a good plan inside the company, using a promotion system, so they can previously define which positions can be filled with active members of the company, and which have to be filled with candidates from outside.
For the hiring process we need to have a lot of information which will be the base of our search for the perfect candidate, you need to be aware of the company’s needs, the competencies of the position to be filled, a research of what you can find in the market and have an idea of the methods you will use to filter the applicants.
Make Meetings Only When Necessary
Meetings are amazing tools to make everyone is involved in the process, getting to know specific information about logistics, organization, and how the work is advancing. But on most occasions, they can mean a waste of time for those involved. Make sure every meeting is well structured and necessary so it has more benefits that disadvantages.
When recruiting, use past experiences, always evaluate what has worked for your process in the past, and discard what hasn’t.
The work it means to recruit can be diminishing by taking this few tips in count:
We must keep the right order during our activities, is important to have priorities in order, optimize the usage of tools and systems, and keep all databases organized and up to date (keep in mind that your databases as a recruitment company are the best source of potential candidates you have).
Source of candidates that we usually use, have to be well organized and structured, have to be always available so we can use correctly their content according to the situation.
There are tons of tools out there that can be useful to the recruitment process, besides outlook, and thunderbird for communication, you can use Google calendar, Trello, Asana or Restyaboard, to control your activities. They work as shared calendars, social media management tools and more.
Possibly the best tool for organizing your activities would be Restyaboard since it allows you to keep a calendar as you can see in the image below. -ADD CALENDAR HERE-
But it also allows you to keep track of the recruitment process, and sharing this information with members of your team or even allowing visual interaction with your clients.
The best way to use Restyaboard to support your hiring process will be to use a new board for every position to be filled or alike, for an example, if you need a computer engineer specialized in software, there is your board’s name.
Now for the columns, you will want to have the parts of your process defined, not discarding completely every candidate unless necessary, and being well connected with your database information.
For this we will recommend the next column structure:New candidates
While using this structure, you will always know exactly in which stage a candidate is, and how was his/her development on the previous stages of the process, also, you will find that those who remain uncontracted after the process ends, will serve as a database to hire for future clients, and it should end up looking like this:
At last, we will recommend keeping in mind the next tips for your card structure in your cards.
- Every card is a candidate, so try
to add a picture of the person to
the card so you can identify
- In the card information give it a
rate of how it went during the
last stage of the process,
constantly evaluating them will
guarantee the best result
possible at the end.
- Keep dates and priorities visible.