track of designer's schedule using Restyaboard
How to keep track of designer's schedule using Restyaboard?
Being a designer is not an easy task. You have to constantly keep track of many projects, know when to start, when they are being reviewed by the clients, when to deliver the original and changed designs, plus to be organized enough to investigate all the variables and give each piece of art the time enough to grant its quality.
Since you are not working with only one client at the time, and you are probably going to want to do some self-oriented projects as well, is recommended that you get some tools to get the job done easier. For the moment we will recommend the use of Restyaboard, which is an online and downloadable tool, that will allow you to set priorities and be conscious of exactly what is yet to be done and when you need it done.
Restyaboard works by creating a board of cards, in which you will organize in cards the content of the activities to be developed by you or your team. There are three ways to do this, you can set your activities by
- according to their status
Organized by month
When you organize your activities by month, you have to take in count every day, yes, including weekends; you never know when you will have to move an activity for some extra days of work in order to be delivered in time.
Also, we need to keep in mind that you have to label all activities with the respective status they have by the moment. For this, we recommend using the checklist option that Restyaboard offers, this way you can actually mark when an activity had changed its status, so they are controlled better.
Of course, these are all recommendations, and you can arrange your working status the way it best suits your needs.
But here is the way we organize them:
Taken: The moment of the project when the client confirms what he wants and that he wants it to be done by you (We recommend charging the 50% of the project before starting if possible).
Ideas: At this point, you will be brainstorming accordingly to what the client asked you to do, even when this stage shouldn't take much time, it is still relevant, and depending on the job this could take you a few days.
Sketch: Here is where you take your three (or more, or less depending on how you work) of the ideas you got before, and create sketches to be delivered to the client for a preliminary review, from which the client will choose one to be used as base of the final version of your design.
First review: Now at your first review the client will see how the design is evolving and is the second of his three chances to emit an opinion your new design. At this point there will probably be some mid and even major changes since not all clients are easy to satisfy, so keep that in mind when assigning a date to your projects.
Improvement:Of course that, once the client saw the first evolution of your design, it is time to polish whatever detail and the requirement is needed in order to present the design one last time before delivering.
Second review: As a suggestion, no major changes should be allowed at this point, take in count that some time has already been spent in this design and the client is most of the times going to be the one who gave you the deadline, to begin with. Here you will receive suggestions, and arrange some details about your design.
Finishing details: This is the last time you have to work on this design, is that moment when you finish polishing all last details demanded by the client last time he saw the art, and it shouldn't take much time to be done with.
Delivered: Finally, this is the end of the road for this activity, once the client finishes his payments, you can deliver the job, and only once it is delivered you can checkmark this step.
So, taking count all of the above, your board should look a little bit like this:
You will add as a list every single day in which you plan an activity, this way you can easily visualize them, and also, by adding a checklist to the cards with the work stages we talked about before you can also control what have been done to each assignment by just clicking on the card:
And then there is the other way to organize it.
Settled by status
When you use the lists as status is easier to know where everything is, you should always keep in mind to show the last delivery date for each project in its representative card, also this way you just have to move one card to the next stage once you advance in the project.
We can also recommend you to attach and image, if possible, of the last version of your design, that way is more representative to look when using your board and will help on your motivation to check your work from afar when looking at your board.
Finally here is an image of how your board should look like:
Honestly, at some point, we asked ourselves the same thing, what makes this app different from others, like Trello (Which has more time on the market) for an example. The thing is that Restyaboard is starting from the place where Trello stopped, giving some extra options to enhance the performance and ease its usage.
Even when Restyaboard still lacks some features when it comes to managing the team workers memberships on your board, it allow you to quantify better your activities, add sample board templates and using them as models, list view of your lists and cards for if you prefer vertical working, add a background image from Flickr, and use without internet connection.
These features make Restyaboard the best choice around at the moment, but don't just believe me, you can try it yourself by following this link.
Now that you know how to keep track of a designer's schedule using Restyaboard, tell us about your experience in the comment section below. We will be expecting your opinion.