Project Management Frameworks​

A. What is a Project Management Framework?

A project management framework is a group of tools, tasks, and techniques used to arrange and execute a project from initiation to completion. A framework outlines the whole thing you want to devise, manage, and manipulate your tasks successfully.
A preferred Project Management framework may be damaged down into 3 most important buckets:
The mission existence cycle. A key distinction among Waterfall and Agile methodologies is that their frameworks encompass unique existence cycles. For instance, the Waterfall framework outlines those 5 preferred phases:
  • Initiation
  • Planning
  • Execution
  • Control and monitoring
  • Closure
An Agile project framework will likely use a changed existence cycle to symbolize the bendy and iterative nature of Agile higher.
Templates, checklists, and different tools. Your project framework incorporates the facts you want to devise your mission effectively, from guidelines on tasks, activities, and assets to draft project documents.
Processes and activities. Each framework will define project techniques to observe, so unique frameworks work for unique tasks. For instance, day-by-day conferences are an everyday hobby in lots of Agile frameworks.
The reason for a project management framework is to offer a clean and constant definition for tasks – one which guarantees dependable and repeatable execution of tasks throughout groups and for the duration of companies. Framework’s report and percentage pleasant practices to the gain of all. They additionally assist agencies and industries to create not unusual place standards.
The PMBOK Guide describes a framework because of the simple shape for information mission control. Project managers pick the framework that works pleasant for his or her mission or team – we provide an explanation for the way to pick out the perfect framework for your project under Section F below.
What is the distinction between a technique and a Project Management Framework?
A technique outlines the Project Management standards, values, and pleasant practices to observe, even as a framework prescribes a manner to observe them. In different words, a technique tells you what you need to gain, and a framework makes a specialty of the way to gain it.
For instance, Lean and Agile standards might also additionally let you know that responding to change is vital. However, those methodologies do not let you know the way to make certain your tasks react properly to extradite – this fact is printed in a framework.

B. What do Agile Frameworks have in Common?

The Agile project technique is a project control method that makes use of 4 key pillars and 12 concepts to arrange projects. Agile frameworks are all designed to help the success of those pillars and concepts.
The Agile method floats out from different project control methods because of its emphasis on iterative improvement, flexibility, non-stop feedback, and valuing human beings over approaches. Therefore, Agile frameworks need to be constructed around those center values.
While every framework has its facets, every guarantee which you comply with the fundamentals of project control to finish the project successfully. Agile frameworks are taken into consideration lightweight in comparison to standard frameworks, as they normally recognize maintaining documentation and policies to a minimum. However, each Agile project framework needs to consist of all essential project approaches and phases.

C. The Scrum Framework

The Scrum technique evolved withinside the Nineties primarily based totally on a Harvard Business Review article titled “The New Product Development Game.” Most project managers could call Scrum the most famous Agile framework.
As with different Agile frameworks, Scrum includes an iterative method to project control. The Scrum technique prescribes breaking a project down into sprints that normally handiest closing one to 4 weeks. Each dash ends with the final touch of an achievable model or draft of the very last project deliverable.
The Scrum method’s quick iterations permit your team to constantly supply a running model of the very last product.
Scrum turned into designing the usage of a software program version that follows a hard and fast of roles, duties, and conferences. It is bendy sufficient for use for any complicated project in any enterprise however works quality while your project affects a concrete product in preference to a service.
Scrum is taken into consideration lightweight and bendy however hard to grasp, with 3 primary pillars:
  • Transparency: You need to use not unusual language and fashionable definitions.
  • Inspection: Scrum “artifacts” and merchandise need to be frequently and diligently inspected to make sure quality.
  • Adaptation: Whenever an inspection discovers below-fashionable quality, the team needs to make changes or corrections as quickly as possible.
Scrum in Agile calls for specific roles and duties, together with the following:
  • Product Proprietor: The product proprietor on a project is the individual chargeable for representing the customer’s quality interest. This individual has the last authority over the very last product. The product proprietor’s process is to make sure product necessities, functionality, and priorities are understood and achieved.
  • Scrum Master: The Scrum grasp is chargeable for arranging everyday conferences, enhancing team interactions, and maximizing productivity. The distinction between the Project manager and Scrum grasp is that the latter makes a specialty of being a servant leader. The Agile Project manager’s roles and duties regularly consist of the location of Scrum grasp. However, they can delegate this to all people on the team who are Scrum professionals and a sturdy facilitator.
  • Development Team: The improvement team is your Scrum project team. It is normally self-prepared and cross-functional. This team consists of all the human beings vital to design, produce, test, and launch the very last product.
  • Scrum Team: The Scrum team shape consists of your improvement team, Scrum grasp, and product proprietor.
Scrum additionally has a few terminologies. The following are key phrases generally used withinside the Scrum framework:
  • Product backlog: The backlog is a listing of obligations and necessities which you need to consist of withinside the very last product. It is the product proprietor’s obligation to create and manipulate the backlog.
  • Sprint: A dash is a hard and fast time body for finishing every set of obligations from the backlog. Every dash must be of equal length. Two weeks is typical; however, the dash may be anywhere between one to 4 weeks, depending on the team and project’s needs.
  • Backlog planning: Backlog planning (from time to time known as Agile dash planning) refers to figuring out which obligations at the backlog listing you will consist of in every dash.
  • Sprint backlog: The part of the backlog that is assigned to the modern-day dash.
  • Daily Scrum: A Scrum project team meets each day to speak about any development over the past 24 hours development predicted withinside the subsequent 24 hours, and any new problems. These conferences are normally known as a Daily Scrum or Daily Stand-Up and normally take approximately 15 minutes.
  • Retrospective: Each dash must stop with an evaluated assembly known as a retrospective. The team critiques their development to date and discusses how they can enhance withinside the subsequent dash.
  • Scrum board: A Scrum board facilitates your team to see and manipulate the dash backlog. It may be a bodily board, which includes a whiteboard, or a digital one inside a project control tool. The board normally has 3 columns: “To Do,” “In Progress,” and “Done.” As you whole backlog items, you flow them from one column to the subsequent at the board. This way, absolutely each person can see what they want to do at some point in the modern-day dash and the way the work progresses.
  • Artifact: The product backlog, the dash backlog, and the product increment are the 3 Scrum artifacts inside a project. The product backlog and dash backlog constitute work nonetheless to be done, and the product increment is the part of the product that the team has already finished at some point of the modern-day dash.

D. Other famous Agile Project Management Methods

While Scrum is one of the most famous Agile project management methods, it is now no longer your simplest option. You may be wondering: what’s Agile making plans and which framework do I need to pick? Here are 5 different Agile project management methodologies to pick out from:
1. Kanban
Kanban is a simple, visible approach to handling initiatives. Originally designed as a scheduling method, Kanban facilitates groups to execute just-in-time (JIT) manufacturing with the aid of allowing anybody to peer into each project’s development and what is arising next.
Kanban specializes in a visualized workflow with obligations damaged into small pieces. The Kanban framework is just like Scrum in lots of ways. Kanban additionally makes use of a board to assist view and maintain tune of development, segmenting obligations into 3 number one columns: “To Do,” “Doing,” and “Done.” However, unlike Scrum, the Kanban board tracks all product work without isolating it into sprints.
Kanban can assist perceived bottlenecks and waste, in addition to lessening wait time.
2. Extreme programming (XP)
Extreme programming (XP) is an Agile framework to start with designed for Agile software program improvement initiatives. Like Scrum, this framework specializes in non-stop improvement and purchaser transport and makes use of durations or sprints.
However, the XP framework is targeted at engineering ideas and consists of 12 helping methods precise to the arena of software program improvement. These are:
  • Planning game
  • Small releases
  • Customer reputation tests
  • Simple layout
  • Pair programming
  • Test-pushed improvement
  • Refactoring
  • Continuous integration
  • Collective code ownership
  • Coding standards
  • Metaphor
  • Sustainable pace
3. Feature-pushed improvement (FDD)
Feature-pushed improvement is any other software program-precise Agile framework. This framework pursues creating software program fashions each week. It additionally calls for a separate improvement and layout plan for each software program version function, making it greater documentation-heavy than different Agile frameworks. Due to its rigorous documentation requirements, FDD is higher for groups with superior layout and making plans abilities.
The FDD framework breaks initiatives down into 5 basic, repeatable activities:
  • Develop a normal version.
  • Build a function list.
  • Plan with the aid of using function.
  • Design with the aid of using functions.
  • Build with the aid of using functions.
4. Dynamic Systems Development Method (DSDM)
The Dynamic Systems Development Method (DSDM) arose from the want for a not unusual place for an enterprise framework for fast software program transport. Under DSDM, transform is expected, and any improvement modifications that arise need to be reversible. Like Scrum, XP, and FDD, the DSDM framework breaks initiatives down into smaller sprints.
This framework is primarily based totally on 8 key ideas:
  • Focus on the commercial enterprise.
  • Deliver on time.
  • Collaborate
  • Never compromise.
  • Build incrementally from corporation foundations.
  • Develop iteratively.
  • Communicate constantly and clearly.
  • Demonstrate control!
5. Crystal
Crystal is its own circle of relatives of Agile methodologies, which includes Crystal Clear, Crystal Yellow, Crystal Orange, Crystal Red, and greater. Each crystal method has a completely unique framework, and the only thing you pick out relies upon numerous project factors, along with your group size, project priorities, and project criticality. When determining a way to undertake Agile, it is vital to understand that specific initiatives require a barely specific set of policies, practices, and methods primarily based totally on their characteristics.
Does Lean project management an Agile framework?
While Lean frequently indicates up on Agile frameworks lists, Lean improvement is a separate method. Lean and Agile are frequently grouped due to the fact they percentage a few of the equal values. For example, each Lean and Agile emphasize the capacity to evolve to alternate easily.
The predominant ideas of the Lean method include:
  • Eliminating waste
  • Build exceptional in
  • Create knowledge.
  • Defer commitment!
  • Deliver fast.
  • Respect people
  • Optimize the whole.

E. Agile Epics Described

In Agile project management, epics are “huge person testimonies.”
A person’s tale is something a person wants – in this case, the effects your patron requested. Ideally, a person’s tale is small enough to be in shape inside one project dash. Say, for example, you had been generating a book. If you can complete every bankruptcy in a dash, every bankruptcy might emerge as a personal tale.
But what if bankruptcy might take 8 weeks entirely? The person’s tale is simply too huge to perform inside one dash and is taken into consideration a huge person tale or an epic.
There is not any genuine length tenet for epics. It relies upon your team’s dash period and project desires.
Another Agile period it is crucial to realize is ‘topic’. A topic is a set of personal testimonies which can be associated or effortlessly classified collectively. For instance, in case you had been making plans to construct a house, you could pick out to organize the electric necessities below one topic and the structural desires below another.
The story, epic, and topic are phrases that many Agile groups use to assist streamline product backlog discussions and make plans. You might also additionally have a demand to your product backlog that is too large to assign to at least one dash, however via way of means of labeling it as an epic, all of us is familiar with that they want to interrupt it down earlier than the work can emerge as a part of a dash backlog.
Similarly, grouping necessities below topics lets you accomplish your dash backlog by making plans. After all, situations classified collectively might also additionally gain from being withinside the identical dash.
Epic project management is all approximately handling your backlog in an executable way. It guarantees necessities are concise and sufficient to be carried out in a one- to four-week period.
Two of the advantages of epics are:
You can maintain a tune of large, loosely described thoughts to your backlog. You can observe a demand down as an epic after which refines it because the project progresses.
You can set up a hierarchy in your backlog items. The epic remains withinside the backlog because of the unique concept or requirement. The personal testimonies related to it tune the factors of the product that will let you meet that requirement.
However, groups can get stuck up in differentiating among epics and testimonies and frequently place an excessive amount of effort into estimating, tracking, and refining them.
Epics are supposed to be a beneficial grouping device in your backlog, however, if they are developing complications in your team, you then definitely ought to reconsider their use.
Here is a video via a means of Knowledge Hut similarly demonstrating the definition and cost of Agile epics.

F. Project Manager best practices for choosing the Right Framework

With extra than six famous Agile project frameworks to pick out from, how do you realize that is the proper one in your project?
No one framework will be healthy at all initiatives, so it is crucial to evaluate personal initiatives and groups’ desires.
Here are seven project management best practices primarily based totally on the Project Management Institute’s Organizational Project Management Maturity Model (OPM3) and Implementing Organizational Project Management Guide.
  • Assess the project length and scope. If it is a huge, prolonged project, it can be tough to interrupt down into -week sprints. But if the variety is hard to outline and predicted to evolve, Agile is probably higher in shape than an extra conventional framework.
  • Determine project drivers. It’s crucial to apprehend a project’s commercial enterprise case and its cost to the organization. What advantages does it offer in your company?
  • Understand the patron’s key goals, predicted outcomes, and priorities for the project.
  • Identify any project drivers, goals, outcomes, and priorities that will be impacted by means of one-of-a-kind methodologies. For example, in case your aim is to be as cost-powerful as possible, a Lean method can be satisfactory in shape. If a patron expects in-intensity characteristic documentation, FDD is probably the proper choice.
  • Create a listing of the capacity methodologies that could healthy your project and rank them primarily based totally on the standards mentioned withinside the remaining step.
  • Whichever framework helps maximum drivers, goals, outcomes, and priorities ought to be your selected one. If a few effects are extra crucial than others, you may prioritize your tests to make certain they are now no longer overlooked. You will need to pick the framework that gives the satisfactory effects with the bottom quantity of risk.
  • Once you have selected your framework, reveal how it is working. A central idea of Agile is flexibility and adaptability. If the project method you have decided on is not generating your preferred effects, you could want to alter or maybe alternate your framework.

G. Free Agile Project Management Tools

Anything you operate to control an Agile project is an Agile project management device. Whiteboards and sticky notes are the extra simple options; however, many state-of-the-art virtual tools can cope with Agile frameworks like Scrum and Kanban.

Here are 2 free Agile project management tools:

1. Restyaboard

Restyaboard is a cloud-primarily totally based project management tool able to help each Agile and extra conventional project management framework.

2. Trello

Trello is an all-in-one Agile platform that permits you to personalize fields, board layouts, board colors, and extra. It is loose for up to a few customers.

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